Productivity apps have pretty much changed my life. I had bad time management; I couldn’t stay put and I always switch from one task to another—never getting things really done.
I’m not the most productive person that you’ll ever meet. There are days when I just want to watch the entire K-drama series and do nothing at all.
I’ve used several tips and tools to boost my productivity and time management. One thing that helped me is the technology with the use of these free productivity apps.
I now enjoy being productive & I learned how to manage my time properly. I’ve rounded up my MOST favorite productivity apps to get things done. Hopefully, you will find some of these helpful for you!
10 Apps to Get Things Done
All the productivity apps listed below are free. You don’t need to spend many just to be productive!
If you want to take your productivity to the next level, then these apps also have paid plans that you can purchase depending on your needs.
Enjoy these free productivity apps & make time for everything you want to do!
Trello is a digital bulletin board and could be a great place for brain-dumping.
It is too flexible that you might find it a bit overwhelming from the start, but the good thing about Trello is you don’t need to start everything from scratch. You just need to find a strategy that works for you.
My favorite guide on how to utilize Trello is the blog post by Rea Ninja.
How it makes me productive: the Kanban board style in Trello helps me visualize my work and my tasks in progress. It’s easier to maximize workflow and productivity with the boards in Trello.
Trello is available on the web, mobile, and desktop.
Taskade is a free productivity app that gives you more features for your project workflow.
Taskade gives you different views for your project: List, Board (like Trello), Action and Mindmap.
This free productivity app is perfect for beginners. I find this easier to use than in Trello—it’s straightforward and you can find a good selection of templates to help you start.
What makes Taskade standout is it is aesthetically pleasing because of its pastel colors, and its ease-of-use.
How it makes me productive: Sometimes not having too many features becomes the strength of apps to get things done because it lets you focus on what you need. I effortlessly write down my high-level plans in Taskade and personalize my lists.
Taskade is available on iOS, Android, Mac, Windows, Chrome, and Firefox.
Google Calendar is a digital calendar that makes planning and scheduling easier without flipping through pages.
You can set up multiple calendars in your account and set its colors. I currently use 12 calendars; setting the colors helps me get an idea of what my day is going to be like.
How it makes me productive: I use Google Calendar in blocking off my time. I don’t prefer multitasking; it takes me a while to get into the zone again so time-blocking & focusing on one task only helps me get more things done.
Google Calendar is available on the web, Android, and iOS.
ClickUp, a free productivity app, is a combination of everything I mentioned above: Trello, Taskade, and Google Calendar.
One app to replace them all.
I stumbled upon ClickUp just recently, thanks to Facebook Ads, and I love it as soon as I tried it!
ClickUp has multiple templates available depending on your needs. I use the free version only, and, surprisingly, it suits my needs. The free version has unlimited tasks, you can set up dependencies, 50+ native integrations, time tracking, Zapier, and many more.
It could look a bit overwhelming at the start. ClickUp provided multiple tutorials, demos, and guides to walk you through the app.
How it makes me productive: I have multiple spaces in ClickUp: Personal, Airbnb, and Blog. These spaces separate my projects or tasks so I can focus properly. I always use the time tracking (using ClickUp Chrome extension) so I can be more aware of how much time I work on a task.
Signup to ClickUp and give it a try. Also available on both Android and iOS.
You have probably heard of Grammarly before. If you have not used this yet, then you are missing out! Grammarly is a great writing assistant that shows suggestions and corrections on the fly.
Just recently, Grammarly released a new feature that detects your tone by analyzing your word choice, phrasing, punctuation, and even capitalization. This helps you deliver your message the way you intended.
How it makes me productive: I spend less energy and time thinking about the grammar and tone of my content. Instead, I have more time to enjoy writing and be creative with my blog.
Grammarly is a free productivity app & the writing tool that you should be using whether you are a writer or not.
Grammarly Keyboard is available on both iOS and Android.
LastPass is one of the most-trusted password managers and free productivity apps.
Since I love free stuff, I am using the free plan of LastPass. Other password managers require you to pay to access your passwords on other devices. With LastPass? It is included in the free plan!
How it makes me productive: LastPass remembers all the passwords which make my online life easier. Logging in is fast and easy once I save my passwords.
LastPass is available on Windows, Mac, Linux, Android, and iOS.
Google Drive is cloud storage that gives you up to 15 GB of storage for free.
You can easily upload, download and share files, and have access to your files everywhere you go. Google Drive is one of the apps to get things done because it is integrated into the entire Google ecosystem.
You can share your files and folders to others for collaboration by inviting them to have access (view or write) on it. No need for email attachments!
How it makes me productive: I work on multiple devices, so I need to have access to my files whichever device I am using.
Google Drive is available on Mac, PC, Android, and iOS.
Spark is an email application by Readdle that lets you take control of your inbox. It has an intelligent email prioritization and noise reduction.
I use Spark since it was launched in 2015. I never deleted it on my phone since then.
I achieve inbox-zero because of Spark. If I have emails that I don’t want to respond to at that time, I snooze it so I will get a notification on that email again later on.
Spark is one of the most-underrated apps for productivity. If you haven’t used it yet, you should definitely try it! It’s free!
How it makes me productive: Spark prioritizes emails so I can focus on important emails only. It frees me from distractions because I don’t get notifications from newsletters.
Spark is available on iPhone, iPad, Mac, and Android.
A list of apps for productivity is not complete without a dedicated to-do list app, right?
Any.do is a free productivity app to stay organized. It has an integrated calendar so you will not miss your tasks and schedules.
How it makes me productive: Any.do has a separate grocery list. When I add items, Any.do sorts it by aisles automatically so it’ll be easier and faster to find the items. I have integrated this app to Google Assistant too so I can add and delete tasks using voice commands.
Any.do is available on Android, iOS, Mac, Web, Windows, Apple Watch, Wear OS, Slack, Desktop, Siri, Amazon Alexa, and Google Assistant.
In any app-related posts that I have, you will see IFTTT on the list.
It is that useful—you can use it on everything.
IFTTT is an app I cannot live without. It helps apps and devices work together with applets, the predicates made from Triggers and Actions. IFTTT means if this, then that.
For example, if you publish a new post on WordPress (trigger), then an IFTTT app can share that post on Facebook (action).
How it makes me productive: I use multiple productivity apples to make my life easier. For example: automatically create Trello cards on the schedule.
IFTTT is available on Android and iOS.
What are your favorite apps for productivity?
I love productivity apps especially when I don’t need to shell out money, and still get the features and functionalities that help me get more things done.
These apps for productivity have a different approach to improving your current workflow. It’s a trial-and-error until you get the gist of the tool and integrate it with how you work.
When you try an app, give it a month or two before you decide whether to continue using it or not.